Transportation Agency Automated Procurement Documents (RFPs, RFIs, etc)

Digital Transformation through Transportation Agency Automated Procurement Documents (RFPs, RFIs, etc)

The work of Public Sector (Federal, State, and Local) Transportation Agency’s primary teams do not happen in a vacuum. The teams responsible for procurement and solution acquisition are interconnected with other areas of operations, including downstream systems such as those controlled by and used by Transportation Officers. It is imperative that alignment be achieved across all stages of the Public Sector (Federal, State, and Local) Transportation Agencies’ operations to maximize effectiveness and operational excellence. Alignment begins with a system that can combine the vision and strategy for the future, with the tactical execution of such requirements and ultimately the implementation, training, and use of those new systems.

Substantial frustrations, delays, and challenges managing many systems that each function within one element of the operational life cycle of the Public Sector (Federal, State, and Local) Transportation Agencies can be avoided by unifying many of the most common information, content, and knowledge related tasks into a single system, Iternal’s software.

Iternal’s software can automate and accelerate the production of procurement of RFPs, BAAs, Sections: A-M, Statements of Work, and related / equivalent documents, and ensure alignment between the Public Sector (Federal, State, and Local) Transportation Agencies leadership, Program Managers, Procurement Teams, and ultimately the Transportation Officers who are being supported by the procured. Many solution procurements follow a similar structure and as a result can be accelerated via Iternal’s software by leveraging a centralized single source of truth to reuse and repurpose common language between RFPs, BAAs, Sections: A-M, and Statements of Work.

  • Iternal’s software eliminates many point solutions that cause data silos and poor information and knowledge sharing. Because Iternal’s software is flexible enough to meet the needs of many use cases and departments everyone in the org can standardize on a single platform, reducing data silos, improving collaboration, and leading to a network effect where the knowledge from your best and brightest is able to be easily accessed by everyone in the org 24x7x365;
  • IdeaBlock Modular Components reside in a data hierarchy. This allows the information to be reused when needed while also allowing flexibility. Such change would not impact any other modular component in the hierarchy – maximizing reusability.
  • Establish an inheritance based framework for structured and unstructured data organization that drastically eliminates duplicate and redundant content by a factor of approx. 3x depending on the use case;
  • Constantly maintain data accuracy and quality by automatically receiving updates made to IdeaBlocks in the originating system and distributing such updates to any system or output (like a document or report) that has received a copy of that IdeaBlock;
  • Iternal’s software programmatically builds all major media formats using AI, Automation, and Templates and therefore can complete work much faster than a human, accelerating the ability to produce highly complex media formats such as videos, reports, audio / podcasts, graphic designed brochures, and other forms of media.
  • Templatization allows for the standardization of output to a specific form and structure and maps that structure to IdeaBlock Modular Components.
  • Templates which are fed from IdeaBlocks benefit from the flexibility of where that data comes from, API, Internally Stored Data, External Databases,
  • Custom Input Form, etc. This dramatically accelerates the ability to produce compliant outputs in a variety of media formats.
    IdeaBlock Modular Components leverage an advanced tagging system that allows for all phases of work to be captured in a single system regardless of media format, this allows colleagues to be able to access the work that has already been completed in support of their phase of work. For example, a design research brief may be used to inform engineering decisions, and engineering documentation may be used to inform end-user training. Instead of having to email colleagues and asking for the information, everything is accessible to authorized personnel in a single system, removing barriers and accelerating progress.
  • Streamline and unify the sharing of data in multimedia formats (text, slides, images, audio, video) in a curated fashion (only share the information that matters) between systems like other Federal, State, and / or Local Agencies for related tasks (such as Immigration Processing, Passport Applications, Government Clearances, Background Checks, etc);
  • Track and manage security classifications and formal security designations at the IdeaBlock Level (a modular component of information, i.e. a threat summary, a piece of traveler biographic data, etc);
  • Track and validate policy and regulatory, or memoranda of understanding compliance, for all information exchanged through the system;
    Accelerate approvals, changes, updates, and other modifications to constantly evolving content in the applicable foreign language;

DESIGNED FOR GOVERNMENT AGENCIES

Public sector organizations face unique challenges to accomplish complex missions with limited resources. Public sector leaders engaged in transformation embrace Iternal Technologies’ solutions when they want to serve, support, and communicate with citizens more effectively, achieve higher academic standards, and effectively achieve strategic mission objectives.

NEXT GENERATION AGENCY FUSION

Iternal’s software platform transforms Government Agencies (Federal, State, Local) and Education (Higher Ed, K-12) by automating the curation, assembly, and production, of key accurate, up-to-date, and compliant information, content, knowledge, date, and subject matter expertise, across all foreign languages.

ITERNAL IDEA MEDIA FORMAT CAPABILITIES

SECURITY BUILT FOR SCALE™

Security has been a fundamental priority from day one. Hosted on AWS GovCloud or on premises using AWS Outpost, our technology was designed using industry leading architecture and security principals to ensure your most valuable information is safe and secure, and the security was built for scale.

Why use Iternal for your Agency’s Digital Transformation?

Instant Information, Content, Knowledge, and Data Control

Iternal’s patent-pending software can near-instantly generate any major file format with the click of a single button and enables organizations to more effectively create, collaborate, organize, update and share content across all media major types — text, slides, audio, and video. In minutes, Government Agencies can rapidly build highly tailored videos, slide decks, proposals, webinars, podcasts, and other forms of media to reach users and Government personnel across a variety of use cases.

Highly Scalable APIs

Through a set of easy to integrate Application Program Interfaces (APIs) Iternal’s software can communicate with other existing technology systems to send and receive information and deliver content to other systems when and where it is needed. APIs are flexible/agnostic for both data input and output in all major media formats (text, slides, audio, video, images, etc).

Rapid Response Changes

Iternal’s software allows any organization to create weekly, daily, or even hourly changes to your messages at a global level and have updates propagate out instantaneously to all systems. One of the key advances of Iternal’s software is the system’s ability to manage Modular Components® of information, content, and knowledge (also known as “IdeaBlocks®”) in any major media format. The modularity of IdeaBlocks enables for substantial advances in reusability, lifecycle management, and elimination of substantial information duplication and redundancy.

Easy to Use

Simplicity is a core focus, and demonstrated by the average ramp-up speed for daily users being as short as a 10 minute online training video. More robust training is available to project or program managers via a Video On-demand 4 hour end-to-end comprehensive training course.

Supports 508 Compliant Communications

Iternal recognizes the importance of Section 508 Standards for Citizen communications. Iternal’s software can support Government Agencies in the delivery of 508 compliant communications via materials in various media types including visual and audio which meets or exceed the digital accessibility requirements outlined in Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794d), and the United States Access Board’s Revised Section 508 Standards.

Use Cases Performance Metrics

≈16x

Velocity Acceleration

≈13.4 Hours

Saved per Output Automated

≈92%

Reduction in Time

$10

Avg. per Hour of Effort Automated

  • Existing materials can be converted into modular components at a rate of 1 paragraph per minute if manual, faster using AI; Written from scratch a paragraph of information can be created in less than 5 – 15 minutes depending on length and complexity.
  • 3X average Reduction in duplication and redundant data
  • 15 minutes of time savings (average) for each time an IdeaBlock (container for media – text, images, video, audio, etc) is re-used
  • The average IdeaBlock paragraph can be reviewed and updated in between 5 – 15 minutes depending on length and complexity.
  • Written Playbooks: An analysis of our customer base shows an average reduction in time of 93% to generate an output in this format. Automation through Iternal’s software results in an average time savings of 3.5 hours per output in this format, and an average work product acceleration of 14x the legacy method.
  • Long Form Documents: An analysis of our customer base shows an average reduction in time of 95% to generate an output in this format. Automation through Iternal’s software results in an average time savings of 46 hours per output in this format, and an average work product acceleration of 20x the legacy method.
  • Accelerate Data Collection by an average factor of 3-5x depending on the use case through simplified input requirements
  • Short Form Written Materials: An analysis of our customer base shows an average reduction in time of 80% to generate an output in this format. Automation through Iternal’s software results in an average time savings of 0.4 hours per output in this format, and an average work product acceleration of 5x the legacy method.
  • Depending on the complexity of your internal approval processes, we have seen an approval acceleration of between 2x and 10x the legacy methods by leveraging reuse of content and simplified modular components that make review and approval easier due to less material to review each iteration.

Our Partners

MASSIVE Outcomes® in weeks, not years.

Digital Transformation Use Cases for Federal, State, and Local Government Agencies

Cross-agency Use Cases

Numerous digital transformation use cases exist that can be applied to all types of government agencies, from Defense, Agriculture, Intelligence, and beyond. Iternal’s software platform transforms Government Agencies (Federal, State, Local) and Education (Higher Ed, K-12) by automating the curation, assembly, and production, of key accurate, up-to-date, and compliant information, content, knowledge, date, and subject matter expertise, across all foreign languages.

Transportation Agency Use Cases

Transportation Agencies such as the United States Transportation Security Agency (TSA), or their state and international equivalents prioritize passenger safety and security. Iternal’s software platform can support many passenger and traveler specific use cases which can streamline and optimize the traveler experience and reduce the operational load of the transportation safety officers.